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|Job Title||Assistant Accountant|
|Short Description||Code and process payments, invoices and coordinate with internal staff to obtain payment approvals and resolve vendor issues.|
|Detailed Description|| Ø Check invoices, orders and offers signed by authorized personnel to ensure compliance with the company payment, purchasing and budget spending policy.
Ø Liaise with internal departments to obtain supporting documents for processing payments to vendors and service providers.
Ø Process payments and invoices accurately and in accordance with defined procedures and timescales.
Ø Verify calculations and input computer codes by matching accounts payable open items report to the general ledger monthly.
Ø Complete month end process by recording and reconciling payments.
Ø Check ledgers, statements and accounts to identify errors and take any necessary corrective action, referring more complex items to the supervisor.
Ø Maintain a database of compliant invoices and follow up non-compliant invoices.
Ø Prepare cheques for payment as requested.
Ø Coordinate dispatch of payments made by cheque.
Ø Maintain vendors master file and associated records.
Ø Set-up and maintain new vendor information in the company system.
Ø Respond to vendor enquiries and complaints, by telephone or in writing, after having checked the relevant facts from existing records.
Ø Undertake routine administrative support procedures, such as drafting any routine correspondence, assisting with filing, opening posts, etc.
Ø 5 + years of accounting experience preferably in accounts payable related field.
Ø Bachelor's degree in Accounting or Finance. Progress in accounting professional certifications will be an added advantage
Ø Analytical & problem-solving skills.
Ø Attention to detail and good memory of work activities and processes, High level of accuracy.
Ø Knowledge of accounting principles and specifically accounts payables processes.
Ø Communication skills (written and verbal)
Ø Computer literacy: MS windows applications (word processing, excel, spreadsheets) and financial accounting applications.
Ø Training courses in Accounting principles and procedures, communication, accounting system training.
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